What Tool Shakedown does — and doesn’t do
Answers about supported data sources, software usage, overlapping features, and how Tool Shakedown helps your team decide what to review.
What does Tool Shakedown analyze?
Tool Shakedown brings together information about the tools your organization uses, including annual cost, inventory status, purchased seats, active users, catalog capabilities, available connected evidence, and overlap. It turns that information into review signals, findings, and executive summaries that make scattered data easier to compare and act on.
Does Tool Shakedown automatically tell us what to cancel?
No. Tool Shakedown flags subscriptions with low available usage and products that share features. It shows the tool names, known costs, seats, and supporting usage or feature data when available. Your team must check contracts, critical workflows, and business needs before reducing or canceling software.
Does shared functionality mean two tools are interchangeable?
No. Two SaaS products may share features but have different users, workflows, integrations, security requirements, and contracts. Use the overlap report to decide which products deserve a side-by-side review—not as an automatic cancellation recommendation.
Where does the data come from?
Information can come from manual entry, CSV imports, and supported connected systems. The available evidence depends on the provider and the permissions granted. Tool Shakedown should distinguish known information from missing or uncertain information rather than filling gaps with guesses.
What happens when usage data is incomplete?
Missing usage data should not be treated as zero activity. Check which systems are connected, the period covered, and whether seat and activity counts are available before calling a license unused.
Is Tool Shakedown only for software engineering tools?
No. The analysis model is intended to work across operational tool categories, including technology, marketing, HR, accounting, commerce, restaurant operations, and other areas where organizations accumulate subscriptions and systems.
Does Tool Shakedown replace procurement, finance, IT, or department owners?
No. It gives those people a clearer shared view of the evidence. Contract terms, business criticality, security requirements, migration effort, and team-specific context still require human judgment.
Do we need every integration connected before Tool Shakedown is useful?
No. Start by importing a CSV or entering software subscriptions and known annual costs. Add supported connections later for more account or activity information where the provider and permissions allow it.